Chuckin' Aces Disc Golf Club Charter
General
Chuckin’ Aces Disc Golf Club, herein referred to as Chuckin’ Aces DGC, is an association of disc golfers formed to represent their collective disc golf interests. The club represents members from the Flora Rotary International Disc Golf Course located in Charley Brown Memorial Park in Flora, IL as well as its surrounding counties.
Purpose
The Club's purpose is to:
Coordinate the members' efforts in matters of:
Cooperation with Flora Rotary Club regarding course development, improvement, and maintenance,
Program and event scheduling and development,
Communication with members, recreational disc golfers, the community, the respective park departments and other clubs to facilitate the stewardship of disc golf in the community.
Provide club members an organization:
To promote disc golf membership and participation locally and regionally,
To voice their opinions and participate in a disc golf organization,
To provide credibility with Flora Rotary International, park departments, potential sponsors, and the PDGA,
To expand disc golf in the area.
Membership
Creed:
I admit that I am a disc-golf-a-holic and have an uncontrollable desire to play disc golf. I will be fair, honest, and respect the course, the game, and my fellow disc golfers at all times. I will represent all that is good and fun about disc golf to the best of my abilities.
Membership Types and Responsibilities:
Open Membership
Must vote for the Board of Directors each year.
May hold office and vote on all official Club issues.
Assist with course maintenance and clean-up.
Support the Club, its sponsors, and its members and friends.
Give assistance to new players and visitors.
Abide by PDGA rules of courtesy, integrity, and responsibility.
Entitled to full benefits and discounts and attendance to board meetings.
Sponsor Membership
Advertisement on the Chuckin’ Aces DGC website.
May attend board meetings as a guest.
Entitled to limited benefits and discounts.
Benefits:
Limited Benefits:
One year membership in Chuckin’ Aces DGC.
A club bag tag with a permanent member number.
Free Chuckin’ Aces DGC mailings and newsletters.
Member discounts on Chuckin’ Aces DGC merchandise.
Support of the Club Purpose to improve the community.
Full Benefits:
All Limited Benefits PLUS…
Discount of $5 on PDGA membership (while provided by the PDGA).
Member pricing to leagues and other Club events when available.
Dues Schedule:
Open: $20 / year
Sponsor: $50 / year
Membership expires on December 31 of each year. Dues for the year must be paid before member benefits can be utilized.
Suspension of Membership:
A member may be suspended by a vote of the Board of Directors for any of the following:
Repeated unsportsmanlike conduct, such as: cursing, throwing objects in anger (other than discs), excessive displays of anger, overt rudeness, threats or willful physical harm to anyone present.
Willful destruction or harming of park property, plant life, or wildlife.
Cheating: A willful attempt to circumvent the rules.
Activities that are in violation of the law, park regulations, or Club rules.
The suspension shall continue until the next regularly scheduled club meeting. The suspended member may address the Club. A 2/3 quorum must be present at the meeting and a positive simple majority vote will be required for reinstatement. During a suspension, the suspended party loses all Club privileges and voting rights. There will be NO reimbursement of Club dues. A suspended member that is denied reinstatement may reapply the following year but is subject to the same voting approval requirement at that time.
Operational Procedures
Operating Protocol
The Club shall conduct meetings and business in a parliamentary manner with voting members electing a Board of Directors who then conduct club business based on the input from the club membership.
A quorum of 40% or 10 voting club members minimum must be present in order to conduct a vote. A quorum can also be met by the presence of 2/3 of the standing Club Directors.
A simple majority is required to pass or deny a resolution.
A
2/3 club majority is required to pass or deny a Referendum, amend the Charter, or to reinstate a suspended member or director.
Club Meetings and Elections
Quarterly Meetings: The Board of Directors shall meet in January, April, July, and October to discuss club finances and review Club goals and their ability to meet those goals. The January meeting will be an orientation meeting for new Board members. The October meeting can be combined with the Annual Meeting.
Annual Meetings (the only REQUIRED meeting): The Club shall meet in October for the annual meeting. The annual meeting shall consist of the election of directors, voting for Referendums or Charter changes, membership polls, and events scheduling and planning. (Elected directors shall take office at the first scheduled meeting of the following January.)
Council Meetings (when necessary): Supplementary meetings of the Club officials and Ace members to discuss long range goals, appointments, special projects, or emergency situations.
Special Elections: Special Elections may be called requiring a 2/3 quorum at a monthly meeting to replace or add an director during the year. The Chairman may appoint a temporary director if needed.
Absentee Voting: Members who are unable to attend a meeting may submit an absentee vote for matters of interest to them by submitting their opinion / vote to the Chairman in writing prior to the meeting. This does not replace the member's duty to attend meetings.
Referendums
Some Club business may require a vote of the entire membership at the annual meeting or at a special meeting. These Referendums must be voted on by a 2/3 quorum and be approved by a 2/3 majority.
Administration
General
All official Club operations shall be overseen by a Club director. It shall be the duty of all elected directors to do their best to serve the Club and to fulfill their responsibilities. Directors are required to attend Club and Board meetings. Only active members may be elected and hold office. A director may be removed from office by a 2/3 vote by the Club. All Club directors shall be PDGA members. All terms shall be for one year periods.
The board shall not exceed 11 members. However, at a minimum, the Board of Directors must consist of 3 individuals as Chairman, Vice-Chairman, and Secretary. Each board member will have one vote. If there are not enough board members to conduct normal Club business, a board member may hold multiple titles but that does not entitle them to additional votes. The Chairman may cast an additional deciding vote in the event of a tie.
Board of Directors
Chairman of the Board
The Chairman shall preside over meetings and direct overall Club operations. The Chairman shall review applications and volunteer appointments. The Chairman shall be a PDGA member and official. The Chairman shall be Sergeant-at-Arms and administer all judgments related to Club rules. The Chairman may appoint temporary replacements for officials who cannot complete their terms.
Vice-Chairman of the Board
The Vice-Chairman shall assist the Chairman and shall be second in charge whenever the Chairman is not available. The Vice- Chairman shall be a PDGA member and official.
Secretary
The Secretary shall maintain Club documentation and organizational needs. The Secretary shall be third in charge whenever the Chairman and Vice-Chairman are not available. The Secretary shall be a PDGA member and official.
Director of Finance
The Finance Director shall manage, account, and disperse all common Club funds. This director shall provide financial status reports at each quarterly meeting and at the annual meeting.
Director of Membership/Communication
The Membership Director shall oversee all aspects of membership including but not limited to: collection of dues, maintaining a club database, correspondence with members, and regular projects to help grow the Club. This director shall oversee the Club web site and maintain the Club email address. The Club shall pay for all service charges.
Director of Promotions
The Promotions Director shall be responsible for Club public relations. This includes notifying media of special events and contacts with the respective Parks departments. This director shall coordinate fund raising efforts with Event Directors for specific events and shall accept applications and appoint leaders and staff for special clinics and promotions.
Director of Programming
The Program Director shall oversee all Club disc golf events. This director shall coordinate scheduling (within the club and with other clubs), organization and leadership of club events including but not limited to: all sanctioned and non-sanctioned tournaments, leagues, weekly doubles, all fundraisers, and all special events. The Programming Director shall accept applications and appoint Event Directors and help recruit volunteers.
Director of Facilities
The Facilities Director shall be responsible for course maintenance, course improvements and course development. This director shall conduct monthly clean-up and maintenance projects covering all courses as well as coordinating work with the respective parks departments. All course modifications must be approved by a referendum vote by the membership.
Appointments and Committees
All Directors are encouraged to create committees, receive applications and make appointments for special assignments for their respective positions. It is not the intent that the Director does all the work but that the work gets done. This also helps to develop future club leaders and directors. Appointments shall be reviewed by the Chairman of the Board as a check and balance.
All appointments and committees shall be selected from volunteers and members may not be drafted for the position. All appointees and committee members must be members in good standing with the Club.
A person may be elected to more than one directorship. If one of the directorships goes unfilled, the duties of that position are to be divided among the other standing directors.